Our commitment to accessible comms

We’re committed to making our communications as accessible as possible. It’s a really important step to take to ensure our entire audience is included in our comms – from the images on our website to our posts on Twitter – without leaving anyone behind.


In the UK, 20% of us will experience comms difficulty during our lives, and that’s likely to increase as we live for longer. On a wider scale, in the next 10 years, 2 billion people across the globe will need to use at least one piece of assistive technology, like hearing or memory aids.


When people experience inaccessible communications, it can leave them feeling frustrated, ignored and isolated. They may avoid using the company in the future and are unlikely to recommend them to friends or family.


By committing to accessible comms, companies can help huge numbers of people for whom communications can be a real challenge. It also makes sense commercially too. Afterall, doing good is good for business.


Making comms changes is straightforward and benefits everyone

Making your comms inclusive doesn’t involve any sweeping changes. Instead, it’s several small adjustments that add up to a huge difference. And it won’t just be those who experience comms difficulties who’ll benefit: the changes should make your comms clearer for everyone.


And although it’s always best to consider accessibility from the start, it’s fine to retrofit. Here are a few tips:


Video

  • If there’s dialogue, it’s a good idea to include a transcript with your video

  • You should also include the option to turn off and on closed captions

  • Captions should be placed in front of a contrasting background, for instance dark text on a white or off-white background

Images

  • Include alternative text; this should be accurate, descriptive and succinct. Focus on describing the message the image is trying to convey

  • Avoid putting important images as backgrounds or behind text and other design elements

  • If you’ve got text on top of a background image, ensure there’s a strong contrast between the two

An image demonstrating the difference between good and bad alt text. The image explains that good alt text should explain what an image is trying to convey, rather than just what's in the image.

Text and written copy

  • Write concisely in plain language and avoid using jargon

  • If you’ve got text over a coloured background, ensure there’s a strong contrast between the two

  • Consider creating an audio version of any written content to help those with visual impairments

Social media

  • You should add alt text to your images here too

  • If you include hyperlinks, indicate whether it leads to an [AUDIO], [PIC], or [VIDEO] file

  • If you use hashtags, try to put them at the end of a post, and capitalise the first letter of each word

Microsoft products have inbuilt an accessibility checking tool

Did you know Microsoft products have lots of accessibility tools? Within each of the Office 365 products (Outlook, Word, PowerPoint etc.) the Accessibility Checker tool (located in the review menu at the top of the page) automatically checks your work for anything that may create an accessibility issue. So, when you spellcheck your work, consider accessibility checking it too.


Want to find out more about accessible comms?

PRCA, the world’s largest PR body, is a veritable fount of info if you want to find out more about making the change to accessible comms. You can download their Accessible communications guidelines here: https://news.prca.org.uk/download?id=17612&pn=5998d1d422a0ca9491adcfee5f7eab8c-pdf